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Hotel Extras

Ensuring that your holidays are appropriately protected is one of our main priorities. That's why we have partnered with Holiday Extras so you can get a travel insurance quote to protect you before and whilst you are travelling. Holiday Extras Cover Ltd is authorised and regulated by the Financial Conduct Authority and has been independently rated 5-stars by Defaqto.

For more information or to obtain a quote, please go to their website - click the link below or call them on 0800 083 3551 to speak to a friendly advisor. Please quote BE197 upon calling.

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GBP = 1065.00 EUR

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Application Forms

Form 11: Form to ask for the release of data

The Data Protection Act provides specific protection against unauthorised disclosure.

Download Form 11

Security Interview Applicant Declaration

Download Security Interview Applicant Declaration 

Download security interview applicant declaration

Download security interview applicant declaration for temporary passes

Form 14: Airport ID scheme enquiry form

For companies or organisations which are new to the airport environment – perhaps dealing with a contract for work for the first time. Set up an account with us by completing this form and supplying the supporting documents.

Download Form 14

TUPE Declaration

To be used only when authorised by your ID Centre Account Manager.

Download TUPE Declaration

ID Pass Holder Responsibilities

Download ID Pass Holder Responsibilities

Reference request templates for you to use

We have prepared these templates based on our authorised signatory briefing session. They meet most if not all of the circumstances you are likely to meet. If you wish to vary the content, please ensure that you do not amend the questions the template letters pose to each recipient – these are set out in the direction that we have to ask you to follow. Please feel free to change certain issues of style or tone and remember that you should use your organisation's letterhead when preparing the letters. All the templates are in Microsoft Word format so they can easily be edited.

The following must not provide references on behalf of an ID Pass applicant: blood relatives or ex relatives by marriage, relatives by adoption - including cousins, current or ex partners and their relatives, persons living at the same address, current employees of the ID Pass Sponsoring Company or individuals under the age of 16 years.

Template 1: Employment Reference

For referees, not for the current employer.

Download Template 1

Template 2: Sponsoring Company Reference

For the current or most recent employer.

Download Template 2

Template 3: Self Employment Reference

To verify details when an applicant has been self-employed.

Download Template 3

Template 4: Employment in Family Business Reference

To verify details when an applicant was employed by their own family.

Download Template 4

Template 5: Employment Agency Reference

If your applicant's employment was with an agency.

Download Template 5

Template 6: DWP/JobCentre Plus Reference

If your applicant was unemployed.

Download Template 6

Template 7: Education Reference

References from schools, colleges and universities.

Download Template 7

Template 8: Gap Reference

To cover any gaps of over 28 days in the reference record.

Download Template 8

Template 9: Voluntary Organisation Reference

If an applicant has spent time in the voluntary sector.

Download Template 9